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COVID-19 Related Processes

For questions concerning leave please email COVIDLEAVE@ipsb.education

For questions concerning telework please email hr@ipsb.education

COVID Leave Application Process

Should you wish to apply for leave relating to COVID-19 under the Families First Coronavirus Response Act (FFRCA), you must complete the following steps:

STEP 1- Report your absence using Kelly Services (KES) with reason code “COVID-19”.

STEP 2- After reporting leave to KES, you are required to send an email notification to the Human Resources department at COVIDLEAVE@ipsb.education. Your email notification should include the reason and time period that you are requesting leave.

STEP 3- Within 3 days from your first day of a COVID related absence, you must provide the COVID Official Absence Documentation to substantiate your COVID related absence. This form requires you to provide written documentation from either your healthcare provider, your childcare provider, or your child’s school.

Failure to provide the COVID Official Absence Documentation Form within 3 days of your first absence to the Human Resources Department may result in your pay being docked 100%. 

Telework Application Process

EMPLOYEE PROCESS: (Applications available in Employee Portal and IPSB Website)

Should you wish to apply for telework option relating to COVID under the Families First Coronavirus Response Act (FFCRA), you must complete the steps below:

STEP 1: Complete an application and create a work plan 

STEP 2: Submit application and plan to your immediate supervisor for approval

STEP 3: Submit the approved application and plan to Betty Crotwell

STEP 4: Get timesheets from Ms. Betty Crotwell to log your time at home

STEP 5: Each day, report absence to Kelly's (KES) using reason code “TELE

STEP 6: Submit timesheets and supporting evidence/completed assignments to Ms. Betty Crotwell (Failure to provide timesheets may result in loss of leave or pay) 

SUPERVISOR PROCESS:

STEP 1: Collaborate with the employee to develop a work plan

STEP 2: Verify the accuracy of the COVID documentation needed

STEP 3: Complete the Supervisor section of the application

STEP 4: Approve or Deny the application if information and work plan are not sufficient

STEP 5: Verify that daily absence is reported to Kelly's (KES) using reason code “TELE”

STEP 6: Sign timesheets verifying that work was monitored and completed. (Failure to provide timesheets may result in loss of leave or pay)